Event invoices and patient transport invoices in one Finance Centre — with line-item VAT, part payments, credit notes with guards, automatic overdue chasers and a Xero-ready export. The invoice knows which event or booking it came from, and overdue money chases itself.
One ledger, two sources
Invoices and quotes from Event Planning and Patient Transport are unified in the Finance Centre — each carrying a source chip and a link straight back to the event or booking that generated it. No more reconciling two systems (or two spreadsheets) at month end.
Every line in the ledger says where it came from — Events or PTS — and one click opens the originating record, so queries get answered from the facts, not from memory.
Outstanding, overdue and quotes awaiting response, front and centre — the three numbers a finance lead actually checks every morning.
Event invoices can be created in one click from an accepted quote; PTS invoices are auto-priced from what actually happened on the road. Finance starts where the work started.
Invoicing
Proper invoicing mechanics without the accountancy-package sprawl: correct VAT per line, honest handling of part payments and credits, and overdue debt that gets chased automatically — every seven days, to your client's finance contact, without anyone drafting an awkward email.
Quotes & KPIs
Quotes from both sides of the business monitored in one place, with the numbers that tell you whether the month is going to plan.
Event and PTS quotes with statuses and an expiring-soon KPI — so a quote never quietly dies waiting for a follow-up call that nobody owned.
The event quote builder prices personnel, vehicles, mileage and more against a colour-coded margin slider — cost and margin figures are estimates, there to keep margin awareness in the room while you price.
Revenue invoiced, event costs and margin against target, outstanding and overdue balances, expiring quotes and aging debtors — computed from the ledger, not keyed into it.
Accounting handoff
AmbuNet runs the operational side of your money — your accounts package keeps the books. The bridge is a Xero-ready CSV export in Xero's own sales-invoice import format, covering both Events and PTS invoices, in the right currency for your region.
Sign up and see your first event quote become an invoice — and your first overdue invoice chase itself — without a spreadsheet in sight.